Executive Assistant

Full-Time | Salary: $37,500–$40,000
Department: Main Office
Reports to: Deputy Executive Director

About the Role

The Executive Assistant supports the YWCA Syracuse & Onondaga County leadership team with administrative, financial, and operational tasks. This role ensures smooth contract and grant management, bookkeeping support, and day-to-day organizational operations.

Key Responsibilities

• Support leadership with contracts, grants, reports, and vouchering

• Assist with bookkeeping tasks, including journal entries in QuickBooks and accounts receivable

• Manage deposits, reimbursements, and vendor/customer records

• Provide administrative support for youth programs, soccer initiatives, and domestic violence support services

• Coordinate agendas, attend staff meetings, and manage scheduling for vans and facility needs

• Oversee purchasing of supplies and food for programs cost-effectively

• Organize donation management, building operations, and security/facility logistics

• Assist with special events, sponsorships, and development efforts

• Provide onboarding support to new staff and help manage seasonal camps

Qualifications

• Associate degree in business, public administration, social sciences, or related field; or 5+ years of administrative/office management experience in nonprofit or corporate settings

• Strong organizational and communication skills

• Experience with bookkeeping/accounting software (QuickBooks preferred)

• Valid NYS driver’s license

Why Join Us?

At YWCA Syracuse, you’ll play a vital role in supporting programs that empower women, girls, and families while ensuring smooth operations across the organization.